Job Description

Posting Number

Internal Recruitment

Working Title

Anticipated Hiring Range

Work Schedule

Job Location

Department

About the Department

Essential Job Duties

• Ability to communicate in both oral and written form, in a clear, concise, and accurate way with IES leadership, grant sub-recipients and peers, on complex matters.
• Utilizes judgment and professional knowledge to analyze, draw conclusions and make recommendations in support of department strategies and operational constraints.
• Manages complex and unique finance and grant issues and develops resolutions independently or in consultation with IES leadership.
• Utilizes both accounting and grant management knowledge and expertise to lead and advise staff and leadership.

• Assist with Fiscal Year End Close-Out ensuring all report deadlines are met, funds are spent correctly and balanced.
• Ensure actual expenditures are aligned with budget balances. Prepare revisions, and supporting documentation for structure request for appropriated receipts, year-end carry-forward request, and/or reallocation of salaries as needed based on staff effort across multiple funds. Assist with the Annual Auxiliary Budget and Report.
• Ensure report deadlines are met for grants, including federal financial reports, budget modifications, no-cost extensions, and accurate cost-share reconciliations. Ensure transactions in the financial and grant systems comply with uniform guidance and sponsor, and university policy and procedures.
• Will provides oversight and approvals on purchases, travel authorizations and reimbursements, journal entries, interdepartmental transactions, Market Place orders, small purchase vouchers, and requisitions on all funding sources. Leads effort to implement recommendations as needed to improve efficiency.
• Oversight of contracts and third party provider process in IES.
• Knowledge of or ability to learn NCSU financial systems for accounting, grant, and project management. (Includes, but not limited to: RED, PINS, Salesforce CRM, My Pack Portal Financial Systems.)

• Liaison for Industry Expansion Solutions (IES) with Research Administration, which includes The College of Engineering, Contracts and Grants and SPARCS staff. Responsible for IES pre-award, post award and close out responsibilities.
• Prepare budgets in varied sponsor and university templates. Writes budget justification and narratives and provides guidance on grant proposals supporting the organization.
• Ensures completeness and compliance of transactions in the contract and grant reporting systems with the ability to independently administer plans, and commitments, for all contract & grant work.
• Lead direct reports in review of grant proposals and preparation of reconciliations for compliance with federal, state, and university policies.
• Technical resource for finance and grant matters. Identifies problems, applies auditing and other fiscal procedures to ensure proper accounting structures or grant processes and will be responsible for necessary modifications for compliance.

• Supervise a team of three employees. Requires ability to motivate, and engage with clear direction. Ability to provide technical supervision.
• Develop and collaborate with team on their annual workplans. Assess staff performance and provide ongoing feedback.

Other Responsibilities

Minimum Education and Experience

Other Required Qualifications

• Extensive financial knowledge and ability to interpret and apply complete local, federal, and state fiscal regulations to analyze and correct accounting and financial problems and errors under the requirement for college approval.
• Must be able to manage and support the organization with pre-award, post-award, and contract closeouts.
• Must have ability to work directly with departmental personnel, COE and Sponsored Research personnel to meet university and sponsor requirements for submitting proposals, ensuring compliance of the award, and the timely closeout of awards.
• Must possess the ability to make changes in the accounting system and procedures and maintain a knowledge of generally accepted accounting principles and practices.
• Must be able to draw conclusions from the compiled financial reports, recognize and research accuracy and integrity; interpret and analyze; and create financial reports.
• Must possess the ability to understand issues , identify problems and opportunities, and determine appropriate course of actions.
• Must be able to establish good working relationships that foster organizational success.
• Proficient in MS Excel such as the ability to utilize formulas, charts, graphs, etc.
• Monitoring Experience with budget to actual accounting transactions with different funds.

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, or related Business area;
• Experience working in higher education or governmental environments;
• Experience with processing transactions in PeopleSoft Financials, PeopleSoft Grant Modules, Salesforce, or similar financial software;
• Knowledge of the University and State financial processes;
• Experience/knowledge of Cost Accounting Standards, Uniform Guidance, and Federal Acquisition Regulations.

Required License(s) or Certification(s)

Valid NC Driver's License required

Commercial Driver's License required

Job Open Date

Anticipated Close Date

Special Instructions to Applicants

Position Number

Position Type

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

Appointment

Mandatory Designation - Adverse Weather

Mandatory Designation - Emergency Events

Department ID

AA/EEO

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