Job Description

Salary
$162,119.00 Annually

Location
Yakima, WA

Job Type
Administrator

Job Number
24-087

Division
Administrative Services

Opening Date
07/30/2024

Closing Date
8/30/2024 11:00 PM Pacific

As a federally designated Hispanic-serving Institution residing on the traditional homelands of the 14 Confederated Tribes and Bands of the Yakama Nation, Yakima Valley College cultivates equity and a culture of innovative and inclusive teaching and learning.
 
Yakima Valley College serves all students holistically, supports all students’ learning goals, and fosters achievement within career and educational pathways.
 
We strengthen our communities by providing opportunities for personal enrichment, economic mobility, and sociocultural engagement.


Yakima Valley College is accepting applications for the Vice President of Administrative Services. This is a full-time, in person, administrative position, which includes a full state benefits package.  

The Vice President of Administrative Services at Yakima Valley College serves as a senior executive reporting directly to the College President.  This role is responsible for overseeing all administrative functions, ensuring efficient and effective operations that support the college’s mission and strategic goals.  The Vice President of Administrative Services provides leadership and direction in areas such as finance, budget, facilities management, information technology, safety and security, and auxiliary services.

Key responsibilities include overseeing the development and management of the college’s budget, ensuring fiscal integrity and accountability, and optimizing resource allocation.  This role also involves overseeing the maintenance and improvement of campus facilities, ensuring they meet the needs of students, faculty, and staff.   Additionally, the Vice President of Administrative Services will be instrumental in driving technology initiatives that support the college’s strategic goals and enhance the overall student experience.  Collaboration with other senior leaders is essential to support academic and student services, foster a culture of continuous improvement, and align administrative functions with institutional priorities.

The ideal candidate will possess a strong background in higher education administration, with demonstrated expertise in financial management, strategic planning, capital construction, and organizational leadership.  Excellent communication and interpersonal skills are required to effectively engage with diverse stakeholders, including faculty, staff, students, and external partners.  The Vice President of Administrative Services will be a strategic thinker, problem solver, and proactive leader committed to advancing the college’s mission and foster a supportive and inclusive campus environment.

Essential Tasks

ESSENTIAL DUTIES:

• Serves as the Treasurer of the Board of Trustees supporting the work and recommendations to the Board concerning tuition and fees, the operating budget, capital projects, and College policy. 
• Oversees the development, implementation, revision, and integration of institutional policies subject to the approval of the President and the Board of Trustees and collaborates with appropriate committees and VPs in the development, approval and periodic review of YVCs policies, rules and regulations through a diversity, equity, and inclusion lens.
• Is responsible for clear and accurate communication and documentation of administrative policies and changes to them, and continuously seeks ways to enhance accessibility, understanding and appropriate interpretation. 
• Inspire a diverse group of employees through mentoring, professional development, and coaching; provide leadership, coordination, and oversight for the college’s Administrative Services unit to integrate and support all areas of the college in service to the mission.
• Oversee management of accounting and business services, grants and contracts, facilities, information technology, payroll, auxiliary services, budget services, facility rentals, residence halls, teaching winery and tasting rooms, security, innovation, and Larson Gallery. 
• Oversees management of YVV teaching winery business operations. 
• Develop administrative goals and strategies to ensure the achievement of college priorities.
• Develop short-term and long-term financial forecasts to project the college's financial health and identify potential budget challenges and opportunities. This includes revenue projections, new or innovative revenue streams, and other relevant data.
• Cultivate relationships with business, community, industry, municipal, and higher education leaders; collaborate with other college leaders to design, lead, and support initiatives leveraging community partnerships and business relationships to maximize equitable learning opportunities and outcomes for all learners.
• Represent and advocate for the college's institutional interests to external constituencies; develop, support, and maintain effective relationships with external partners; represent college interests within community groups, councils, and committees.
• Support the decision making and leadership by the President, the President’s Cabinet, and the Board of Trustees by providing excellent visibility into the Colleges finances and budgets helping YVC proactively identify and respond to financial challenges and enabling the college to move nimbly to capitalize on opportunities for enhanced revenue or reduced expenditure. 
• Assist the President and President’s cabinet in examining multiple revenue and expenditure scenarios, permitting effective prioritization of budgeted funds for college priorities and knowledgeable and complain use of restricted funds. 
• Communicate effectively with on-campus, community, and state-level shareholders about the colleges budget and finances, creating transparency about the Colleges financial situation and plans, providing appropriate opportunities for campus input into the development and implementation of budgets, supporting College advocacy for state appropriations. 
• Oversees all aspects of capital projects. 
• Support the development and execution of plans for maintenance and future development of campus facilities and grounds. 
• Directs the planning and implementation of institution wide safety and security measures to ensure a safe, healthful and secure environment for study, employment and visitation.
• Serve as a member of the SBCTC Business Affairs Commission.

Qualifications

MINIMUM QUALIFICATIONS:

• Master’s degree in Finance, Accounting, Business Administration, or related field 
• Experience working in higher education 
• Minimum of 5 years of capital project experience, including planning, execution, and oversight.
• Ten years of progressively more responsible experience in finance, finance modeling and accounting/management. 
• Five years of experience and resulting knowledge and understanding of fund accounting, financial reporting standards, and accrual basis accounting. Able to perform complex financial analysis, evaluate budget models and evaluate university wide financial health. 
• Five years of management and supervisory experience demonstrating strong interpersonal communication and problem-solving skills, reliable independent judgement in the interpretation and application of policies and procedures, ability to supervise, coach, assign, and evaluative performance of multiple employees, and ability to coordinate and effectively work with a broad range of constituents. 

DESIRED QUALICIATIONS:

• Doctorate degree in any field related to finance, accounting, business administration, or higher education.
• Experience with Washington State Community and Technical Colleges (CTC) system.
• Proven ability to develop and implement strategic financial initiatives that support institutional goals.
• A working leader, able to see the big picture and think strategically.
• A leader in managing in the dynamic higher education environment, active in assessing current practices and data-driven in making changes. 
• Committed to transparent communication.

KNOWLEDGE OF:

• Financial principles and practices related to higher education institutions and GASB.
• Budgeting processes, fiscal analysis, and cost/benefit evaluation methodologies.
• Best practices in managing facilities, information technology, payroll, auxiliary services, and budget services.
• Strategic planning and operational efficiency initiatives.
• Familiarity with ctcLink (PeopleSoft) functionalities, including budgeting, payroll, student services, and reporting capabilities, to enhance operational efficiency and user accessibility.
• NWCCU Accreditation.

Supplemental Information

APPLICATION INSTRUCTIONS:
To apply for this position, you MUST submit a complete YVC Online Employment Application, and include the following REQUIRED attachments: 

• A cover letter describing how you meet the qualifications of this position (a generic cover letter will not be accepted)  
• A current resume (a resume will not substitute for the "work experience" section of the online application)  
• Three (3) professional references (personal references do not count as professional)
• Unofficial transcripts for confirmation of degree (if minimum qualifications require a degree). The successful candidate will be required to submit official transcripts at time of hire.  
• Certifications/Credentials as required for fulfillment of the minimum qualifications.
• Supplemental Question: The college requires a Diversity and Inclusion response as part of its application materials. The statement is found in the supplemental question area of the application. Please respond (NO MORE than two pages in length) in the text box area provided or upload the document to your application as an attachment. 

Please note: Failure to follow the above application instructions will lead to disqualification. Please do not include any attachments other than the ones requested above. E-mailed documents will not be accepted after the closing of the recruitment or in lieu of attaching your documents to the online application.

SUPPLEMENTAL INFORMATION:

Candidates invited for interviews may be required to complete a skills test.

Candidates may be subject to a Criminal History Background Check as a condition for consideration of employment.

"In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire."
 
Yakima Valley College does not discriminate against any person on the basis of race, color, national origin, disability, sex, genetic information, or age in admission, treatment, or participation in its programs, services and activities, or in employment. All inquiries regarding compliance should be directed to the Director of Human Resource Services, YVC, South 16th Ave. & Nob Hill Blvd., Yakima, WA 98902; or call 509.574.4670.  Equal Opportunity - Yakima Valley College (yvcc.edu) 

Yakima Valley College's Annual Safety and Fire Report is available online at https://www.yvcc.edu/services/safety-security, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information for the past three calendar years. To obtain a paper copy of the report, please call 509.574.4610.

Applicants with disabilities who require assistance with the recruitment process will be accommodated to the extent reasonably possible.
 
All positions are subject to funding.   

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