Pre Award Consultant
Job Description
Posting Number
PG194168SPInternal Recruitment
NoWorking Title
Pre Award ConsultantAnticipated Hiring Range
Commensurate with education and experienceWork Schedule
Monday Friday, 8:00am - 5:00pmJob Location
Raleigh, NCDepartment
Engineering Research AdministrationAbout the Department
The College of Engineering, Office of Research Administration’s mission and purpose is to provide resources to assist faculty and staff in seeking out funding opportunities, and once funded, to monitor and ensure compliance with the University, Federal Government and Agency guidelines. The field of Research Administration is ever changing with the advancement and implementation of electronic research, University guidelines and agency guidelines. The Office of Research Administration is completely deadline driven, whether it is at the hands of the University or the agency.
Essential Job Duties
The primary purpose and function of this position is to assist faculty and support staff in the development of proposal budgets and justifications while adhering to all Federal, State, University and Agency guidelines. This position will also review select awards to ensure accurate and complete budgets. Another key responsibility is to serve as backup on specified post award issues when needed. In other words, this position must be well-versed in post-award as well as pre-award. This position must be able to:
- Process many proposals at one time while adhering to all necessary guidelines and policies.
- Fully monitor and facilitate the PINS (Project Information and Navigation System) process ensuring all fields are correctly completed and that all necessary information is loaded into the record.
- Communicate effectively with faculty and support staff any recommended or necessary changes to a proposal budget or justification.
- Offer hands on and one on one training to faculty and staff on the proper way to build an acceptable proposal budget.
- Mathematically apply the proper rules to accommodate the correct fringes, F&A (facilities and administrative costs), tuition rates (under the GSSP) and other direct costs to a proposal budget.
This position must also be well versed in electronic research administration and be familiar with using Research.gov, GRANTS.gov, eRA Commons, ASSIST and many other agency specific web based portals for proposal submissions.
- Review select award notice that comes into our office for accuracy, completeness and compliance with University guidelines.
- In reviewing select awards, this position must ensure the budgets are mathematically correct and that F&A is figured correctly based on MTDC (modified total direct costs) or TDC (total direct costs).
Most important in the grand scheme of our operations, just like all positions in our research office, this position is responsible for the supporting the day-to-day operations of the Office of Research Administration. This includes helping make decisions on internal polices and procedures for faculty and staff; being able to make important judgment calls with extreme time constraints; and being able to adjust the normal operating schedule to accommodate the deadline and demands of the University and many agencies.
Other Responsibilities
This position will be responsible for offering guidance and answering questions to all individuals who come into our unit. We sometimes get lots of “unsure” individuals coming through our doors. This position must be confident in being able to redirect and assist such individuals.
This position will also serve as a “catch all” with being able to work effectively and efficiently in both pre award and post award.
This position will also serve as a “catch all” with being able to work effectively and efficiently in both pre award and post award.
Minimum Experience/Education
Bachelor’s degree; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Experience in pre-award activities (budget building, compliance, etc.).
- Must have excellent communication skills, both written and verbal.
- Proficiency in MS Excel and Word.
- Organization and time management skills are essential.
Preferred Qualifications
- Knowledgeable in Cost Accounting Standards and Uniform Guidance.
- Experience with budgeting and general compliance issues.
- Experience with PINS, RADAR, or other similar pre-award system.
- Experience with PowerPoint, Access, and PeopleSoft.
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
08/07/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
08/14/2024Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please attach a resume, cover letter, and contact information for three professional references.
Position Number
00109054Position Type
SHRAPosition Classification Band Title
University Program AssociatePosition Classification Band Level
AdvancedPosition Classification Salary Range
$ 35,589 - $ 64,499Salary Grade Equivalency
GN09Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
143301 - Engineering Research AdministrAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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