The Department of Anesthesiology & Critical Care Medicine (ACCM) is seeking an Administrator – Finance & Research. The Administrator is responsible for collaborating with the Department Director, Chief Administrative Officer (CAO), and other department leaders, for the strategy, oversight and implementation of the day-to-day Research and Finance operations of the department, with the exception of those policies, practices and activities that directly involve professional medical judgment. The Administrator derives authority from, and is directly responsible to, the Director, CAO, SOM, and JHH Executive leaders. Overall, the Administrator is responsible for oversight and maintenance of department clinical, research and educational operations.

For ACCM, the Administrator in conjunction with the Department Director and CAO plan, direct, monitor, coordinate, control, and evaluate the operations of the department’s finance and research programs and activities, except those directly involving professional medical judgment. The Administrator develops, recommends and implements the department’s operational plan and will assist the department in determining its immediate and long-term strategic plan in these areas. The Administrator is responsible for maintaining liaison with all levels of administration of the School of Medicine and the affiliated hospitals utilized by the department’s faculty.

The Administrator reports to the Chief Administrative Officer (CAO) and directs the administrative and operational functions for the finance and research components of the department. ACCM has oversight for the operations and finances within multiple legal entities including School of Medicine, Johns Hopkins Hospital, Johns Hopkins Bayview, Johns Hopkins Howard County, and the 2 Howard County ASCs. Together this portfolio presents a total expense budget of $265M and has close to 625 FTEs, of which approximately 240 are faculty/clinical associates. This role oversees and manages new program planning as well as assists with initiatives for new, existing and/or expanded clinical services. Works closely with the Chief Administrative Officer (CAO) and Department Director on initiatives and priorities, acting as designee as needed. Represents the Departments in various institutional venues, meetings, and events. Partners with and accountable to all entities (SOM, JHH, JHHS, etc.) to include a matrixed reporting relationship where there is dotted line accountability in terms of scope and job performance.

Specific Duties & Responsibilities

Finance Responsibilities

• Responsible for developing and implementing strategic planning, policies, and programs to provide the highest quality of services and support for our Department, SOM, and JHH.
• Manages and oversees the Department’s financial resources in support of its mission.
• Provides information that leadership needs to make strategic financial decisions, report accurately and transparently the financial condition of the University, Hospital, and its constituent parts.
• Perform comprehensive analysis of departmental University and Hospital financial performance on a monthly basis through the generation and examination of a set of detailed reports and analyses.
• Collaborate as part of the department’s senior finance team, on the budget process for JHU and JHH to ensure a reasonable budget is approved that is aligned with departmental and institutional strategies and priorities.
• Assist with the development of budget monitoring systems for JHU and Hospital departmental funds.
• Review statements and ledgers, analyze variances and take appropriate action.
• Ensure proper processes are in place for timely billing and receipt of revenues or other funding from contracted arrangements both internal and external to JHM.
• Maintain Departmental accounts to ensure accurate and appropriate tracking of revenue and expenses according to Generally Accepted Accounting Principles and institutional policy.
• Identify opportunities for cost-savings and revenue generation in order to allow Department to meet or exceed its budget targets.
• Ensure accuracy of all financial transactions involving departmental funds through the establishment of strong internal controls.
• Develop complex financial reports for forecasting, trending and results analysis for the University and Hospital.
• Ensure departmental compliance with Internal Audit findings and ensure that appropriate internal controls are in place to allow timely and accurate accounting of departmental activities.
• Work with Divisions to ensure compliance with departmental and institutional policies and procedures and expense controls.
• Train, supervise, and develop staff who perform financial support functions for the department including accounts payable, travel reimbursements, account reconciliations, P-cards, petty cash, maintenance of faculty allotment accounts, copier contracts, parking charges, etc.
• Oversight of all budgets including clinical, grants and contracts, operating funds, joint agreements, endowments, dowry and gifts (total account values of over $102 million).
• Meets with the Division Chiefs, Administrative Coordinators, and Medical Training Program Coordinators regarding their budgets.
• Oversee Financial Manager and Senior Financial Analyst as direct reports and partners with Director of Finance in ACCM along with other department’s hospital and university finance teams.

Research Responsibilities

• Lead efforts to promote institutional effectiveness and productivity, promote responsible conduct of research and other activities to comply with legal and other mandates.
• Liaison and partner with Research Management Services (RMS) in support of the faculty, staff, and other researchers who apply for external funding and conduct the sponsored activity of the department, totaling $20M.
• Liaison and partner with Clinical Research Core (CRC). Provide monthly reports regarding non-sponsored related research which is internally funded.
• Provide departmental review and approval of all budget appropriation documents.
• Project potential funding shortfalls and identify contingency plans to address them.

Operations Management

• Direct the administrative and operational activities of university functions.
• Oversee planning of faculty and support staff salaries.
• Monitor management reports to document and describe departmental activities.
• Communicate outcomes with departmental faculty and managers.
• Develop departmental administrative, and personnel policies and procedures and provides a summary of related University policies and procedures.
• Co-develop financial policies and procedures in accordance with Hospital and University policies with Finance and Administration. This information provides direction which is critical to support staff in the department (re: personnel and payroll, contracts and grants, etc.).
• Provide primary administrative oversight and be responsible for program planning and development for areas of department expansion and JHM expansion with community hospitals.
• Develop detailed business plans for new and existing clinical and research programs to include market demand assessment, capital needs, facilities, divisional strengths and weaknesses, operational requirements, and implementation plans.
• Formulate tactical business plans in conjunction with administrative and clinical leaders.

Additional Knowledge, Skills & Abilities

• Knowledge of the principles and practices of finance and research to manage, direct and coordinate the operation of a department in a major health care organization.
• Knowledge of the principles and practices of employee development sufficient to ensure organizational productivity.
• Knowledge of computer programs and application.
• Ability to run and read ad-hoc and comprehensive reports.
• Skill in exercising a high degree of initiative, judgment, discretion and decision-making to achieve organizational objectives.
• Ability to build effective professional relationships with stakeholders, faculty and staff within the department, school, health system and university.
• Skill in analyzing situations accurately and taking effective action.
• Skill in establishing and maintaining effective working relationships with employees and achieving goals and objectives.
• Ability to consider issues from a school-wide perspective, setting priorities, meeting deadlines, balancing the needs and goals of the department with those of the organization.
• Skill in exercising judgment and discretion in developing, applying, interpreting and coordinating departmental policies and procedures.
• Ability to assume responsibility and exercise authority over assigned work functions.
• Leadership skills.
• Communication skills.
• Ability to effectively manage, mentor and educate administrative staff.

Directly supervises and develops the following positions

• Sr. Financial Manager.
• Sr. Financial Analysts.

• Bachelor's Degree in Business, Finance, Accounting or other related field.
• Seven years progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of a department, center, or unit, including 2 years financial management experience (e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources).
• Master's degree in a related field may substitute for required experience, to the extent permitted by the JHU equivalency formula.

• Supervisory experience strongly preferred.

Classified Title: Administrator 
Job Posting Title (Working Title): Administrator – Finance & Research   
Role/Level/Range: L/04/LE  
Starting Salary Range: $86,300 - $151,000 Annually ($160,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F 8-4:30 
Exempt Status: Exempt 
Location: Hybrid/School of Medicine Campus 
Department name: ​​​​​​​SOM Ane Finance 
Personnel area: School of Medicine