Accounts Payable Specialist
Job Description
Description
Our Accounts Payable Specialist processes full AP with a high degree of timeliness and attention to detail while processing high volume invoices and payment requests
DETAILED JOB DESCRIPTION:
Helix Electric was founded in 1985 and is now one of the nation's largest and most successful electrical contracting companies. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character.
DESCRIPTION OF DUTIES & SCOPE:
- Match vendor invoices and purchase orders, resolve discrepancies, verify tax rates, quantities billed, and unit pricing, and issue credit memos, where applicable
- Scan and email copies of invoices with issues and route to the appropriate party, resolve open issues with purchasing dept and project teams
- Receive vendor invoices via e-mail, the route to the appropriate party, enter into AP system via Imaging, manage and release vendor holds
- Verify and track gas cards, utilities, rent payments, and other monthly payables related to divisions, reconcile statements and enter into AP
- Manage closely to monthly/quarterly deadlines and ensure all costs are posted timely in order to capture savings
- Strong communication with internal and external customers, customer-service oriented demeanor
- Assist with audits, both internal and external, by handling all accounts payable-related requests.
- Obtain vendor statements and reconcile open payables with their open receivable statement. Request missing invoices and submit them for approval.
- Strong understanding of and adherence to industry best practices, compliance, and accounting policies
QUALIFICATIONS:
- 5-7 years of accounts payable minimum experience required; experience in construction highly preferred and or similar industry (Real Estate, Architecture, or Engineering) with high volume PO's/Contracts.
- Detail-oriented focused, and motivated.
- Ability to work in fast-paced, high-volume work environment - the expectation is 1500 invoices with 3,000 + line items a month.
- Extensive ERP system experience
- The position requires autonomy as well as working efficiently as a part of a team.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Helix Electric is an Equal Opportunity/Affirmative Action Employer committed to diversity in our workforce. It is our policy to attract and retain the best-qualified people available, without regard to race, color, religion, national origin, gender, sexual orientation, age, disability or status as a Special Disabled Veteran, Vietnam Era Veteran or other qualifying veteran. Diverse employees/candidates are encouraged to respond. Helix Electric is committed to developing and maintaining a workplace which reflects the diversity of the communities we serve. EEO Minorities/Females/Protected Veterans/Disabled/VEVRAA Federal Contractor.
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