Human Resource Officer - Human Resources

Hiring Department: Human Resources

Location: Chicago, IL USA

Requisition ID: 1029001

FTE: 1.0

Work Schedule: Monday - Friday, 37.5 hours/week

Shift: Days

# of Positions: 1

Workplace Type: Hybrid

Posting Close Date: January 8, 2025

Salary Range (commensurate with experience): $55,000.00 - 60,000.00 / Annual Salary

About the University of Illinois Hospital & Health Sciences System (UI Health)

The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois Chicago (UIC), UI Health comprises a clinical enterprise that includes a Joint Commission-accredited tertiary care hospital and outpatient clinics, and the Mile Square Health Center network of federally qualified health centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity. Learn more: https://hospital.uillinois.edu/about-ui-health

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Position Summary:

Provides administrative transactional support to the UI Health HR Operations Team by initiating, reviewing, processing, and routing new hire & post hire HR transactions as directed. Supports the administration of appointments for graduate medical students and ensures compliance with identity management principles and HR policies and procedures to verify identity, affiliations, and data integrity in all HR systems. Prepares and distributes reports for tracking and compliance.

Duties & Responsibilities:

• Supports the HR Operations Team to initiate, review, process, and route post-hire HR transactions in HR Front End (HRFE).
• Acts as a secondary reviewer for reviewing, routing, and applying new hire & post-hire transactions.
• Supports the administration of appointments for graduate medical students.
• Processes Human Resources-related transactions for new, continuing, and transferring residents and fellows, including but not limited to new hires, separations, and leaves of absence.
• Ensures compliance with identify management principles including verification of identity, employment clearances, and current Hospital affiliation.
• Utilizes approved University and Hospital systems to verify identity and affiliations.
• Responsible for ensuring clinical new hires are provided access to order their hospital-issued scrub allotment and reporting out metrics related to allotment fulfillment to leaders.
• Investigates and resolves issues related to scrub allotment as needed.
• Supports the ongoing maintenance of primary source verification for required licenses and certifications for hospital & clinic employees as needed.
• Participates in audits on primary source verification data entry for new hires at UI Health.
• Assists with internal weekly HR reporting for employee transfers, job changes, promotions, separations, etc.
• Conducts fingerprint appointments for new hires following UI Health’s Fingerprinting policy and procedure.
• Acts as backup for HR compliance related activities including but not limited to annual Title IX training, performance evaluation completion, LMS module completion, annual Ethics training, etc.
• Acts as secondary contact for hospital systems related access requests and University Department Security Contact requests.
• Assists with the facilitation of timely addition and termination of UI Health network, application, and building access of staff starting with or separating from UI Health.
• Assist with data entry for employee data in various HR systems.
• Supports the Student Center West ID Office with the creation, dissemination, and collection of Hospital ID Badges when necessary.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

1. High school diploma or equivalent.

2. Any one or any combination totaling three (3) years (36 months) from the following categories:

A. course work in human resource administration, business administration or a closely related field, as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)
• Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)

B. progressively more responsible work experience maintaining, monitoring, and/or processing human resource records and reports.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation